Monthly Archive January 2018

Tips For Reducing The Printing Costs At School And Office

In most institutions, costs associated with printing are overlooked when calculating the monthly expenses. The most probable reason for this must be the fact that paper is a commodity which is continuously reimbursed and is always available. However, given the rate and volume of printing done by any department of any organization it is safe to say that this is a substantial cost which must be reduced as much as possible through economical behavior.

Keep an Eye on Printing

There will always be a handful of individuals who prints way more than what is actually needed or utilizes institution’s appliances for personal purposes. Such behavior can eventually end up having an adverse effect on the profitability of the entity. By setting up individual user profiles through an identity card or a unique password, the unwanted usage of the printer can be reduced significantly. Further, if any abnormal printer usage is reported, the individuals responsible can be identified along with the volume and the exact time in which they printed the reported documents.

Economical Printers

In addition to being concerned about the performance features such as speed and quality, attention must also be given to the economical features of a printer when purchasing one. Get an understanding on how much it will cost to restore the ink of the printer as you will be doing that for as long as you use the machine. If printer ink cartridges in Australia can’t be easily found for your high quality laser printer, it won’t exactly be an economic choice. Also, learn about the energy efficiency and the after sales services for a printer as all these can significantly reduce the related costs in the long run.

Determine the Paper Quality based on the Purpose

When printing invoices, bills, notices or other such everyday documents, simply using black and white printing on regular A4 paper is enough. Resorting to colour printing or using better quality paper for such purposes would only increase the expenses in an unnecessary manner. However, when printing a document such as an invitation where the main objective is to impress, opt for high gloss photo paper as it will fulfill the intended function. Visit 

Check the Print Preview

Although is most occasions the intended document gets printed just as you want it, there are instances where page boarders, margins and even the colours of the output document looks nothing like what you wanted. This is why it is wiser to take a quick look at that preview section in your computer screen before actually pressing the button. Failure to do this might result in the wastage of several papers where the intended outcome isn’t there.